Product passport data for exporters selling to the EU
Your EU buyers ask for product data that sits in supplier PDFs, test reports and the ERP. We map each field to where it lives, collect it, and keep it current.
EU battery passports are required from 18 February 2027
What EU buyers ask factories for
“They want the data for every single product.”
Your ERP tracks purchase orders and styles. A passport holds data per model, batch or item, behind an identifier the buyer can scan.
“The answers are in our suppliers' PDFs.”
Fibre composition, cell chemistry and test results arrive as attachments. Someone re-types them for every buyer, in every format.
“Two suppliers gave us two different numbers.”
Conflicting values need a rule and an owner before they reach a buyer. Otherwise the passport is wrong from its first scan.
A buyer's data request, mapped to your systems
A QR code is simple. Collecting verifiable information from suppliers, resolving conflicting values, and maintaining that information across a product lifecycle is the engineering work.
The product
Show fields held in
- Manufacturer and factory addressYour ERP
- Unique pack identifierNobody yet
- Battery chemistrySupplier documents
- Rated capacitySupplier documents
- WeightYour ERP
- Hazardous substancesTest reports
- Carbon footprintNobody yet
- Recycled contentSupplier documents
- Expected lifetime in cyclesTest reports
- Dismantling instructionsSpreadsheets
2 of 10 fields come from a system you run, 6 from documents someone re-types, and 2 from nobody yet.
E-bike batteries are LMT batteries: a passport is required for those sold in the EU from 18 February 2027.
For your engineers
Every value has a source
Each field stores its value, the source document, the supplier and the date it was attested. Corrections are appended and earlier values stay readable.
Identifiers and views
Identifiers follow GS1 Digital Link, so one QR code resolves to a public view and to restricted views for repairers or authorities.
Supplier intake
Evidence arrives through a supplier portal or email intake, with validation rules per field and a queue for conflicts. Field names stay configurable until the rules for your product group fix them.
What a hash proves
A hash proves neither the truth of a supplier declaration nor independent certification. It shows that a record has not changed since it was written.
Where the EU rules stand
From 18 February 2027, each LMT battery, each industrial battery over 2 kWh and each electric-vehicle battery placed on the EU market needs a battery passport. E-bike batteries are LMT batteries.
For garments and other textiles no passport date is set. The EU's textile rules are still being written, and dates quoted in the trade press are not confirmed. We build the data model so it can follow those rules when they are published.
Source: Regulation (EU) 2023/1542, Article 77(1), on EUR-Lex
Last reviewed
The practices this work draws on
- Data and integration
Pulling each field from the ERP, supplier files and test reports, with its source attached.
- Software engineering
The supplier portal and the passport views for buyers, repairers and authorities.
- AI automation
Reading supplier PDFs and certificates into fields, with a person resolving conflicts.
Related work
- A battery passport for an e-bike exporter
An exporter shipping e-bikes to Germany and the Netherlands answers its buyer's battery data request ahead of the February 2027 date.
Questions exporters ask
When will garments need a digital product passport?
No date is confirmed. The EU's textile rules are still being written. Start with the data your buyers already ask for; we build the model so fields can be added when the rules are published.
Do our e-bike batteries need a passport?
If you place them on the EU market, yes. From 18 February 2027 each LMT battery needs a battery passport under Regulation (EU) 2023/1542. Confirm your product's category with your regulatory adviser.
Does Verne certify our product data?
No. We build the system that collects, checks and publishes the data. Certification and legal determinations stay with accredited bodies and your adviser.
Our suppliers send data in different formats. Is that a problem?
No. PDFs, spreadsheets and portal entries are read into the same fields, each with its source attached. Conflicting values go to a person on your team to resolve.
Bring the request your buyer sent
Send us one buyer data request. In the diagnostic we map every field to the system or supplier that holds it, and price the gaps.